📝 Overview
If you want to charge registration fees separately from class costs, there are multiple ways to set this up. Each method has different benefits depending on your business needs — whether you want automatic charging, customer choice, one-time fees, or manual control. Review the options below to find the best fit for how your registration fees work (per student, annual, per family, etc.).
💳 Required Fee for Each Activity
Learn how to charge an automatic fee to every participant signing up for a program. Set up a required fee for each scheduled activity, which automatically charges to each participant signing up.
Pros:
Automatically charges to each participant signing up for the program
Cons:
If customers sign up for multiple programs or return later to sign up again, the fee applies each time
Click here to learn how to set up a required fee.
💎 Optional Add-On Registration Fee
Learn how to let customers choose a one-time annual registration fee when signing up. Create an optional add-on registration fee that customers choose once per year/season. We recommend naming it something like "Once per year registration fee."
Pros:
Customers can choose to pay this fee only once when signing up for multiple classes
Cons:
Customers don't have to choose the add-on, so you'll want to verify each student selected it using an Add-on Report
If it's a once-per-year family fee and siblings sign up for the same class with the add-on selected, the fee charges per sibling
How to set it up:
Go to the Add-ons page of each scheduled activity
Add an optional Add-on and name it accordingly
Learn more about add-ons by clicking here to view Add-Ons Overview. You can also use an Add-on Report to verify customers selected the add-on.
🏷️ Custom Fee
Learn how to add a flat fee to all orders automatically. Use the Fees feature to add a custom fee that automatically applies to each order.
Pros:
Automatically adds the fee to each order
Cons:
The fee is charged once per order (so if there are siblings on one order, it's only one fee; if they place another order later, the fee applies again)
Click here to learn how to set up fees.
🎫 Membership as Registration Fee (Members Only)
Learn how to require customers to purchase a membership before accessing any classes. Set up a registration fee as a membership and restrict all programs to members only. This ensures customers must pay the fee first to qualify for classes.
Pros:
Easy to set up
Customers must pay the fee to sign up for classes
You can create multiple memberships based on your fee structure (per year, per month, per child, per family, etc.)
Cons:
Customers must purchase the membership and complete checkout before they can access member-only classes
How to set it up:
Click here to set up a membership
Then, click here to make each scheduled activity members only and select the qualifying membership
🎟️ Membership as Registration Fee (Flexible)
Learn how to offer a membership registration fee without requiring it for class signup.
Set up a registration fee as a membership without restricting classes to members only. Customers can sign up for classes and the membership at the same time, but the membership isn't mandatory.
Pros:
Customers can sign up for classes and purchase the membership in the same transaction (easier flow)
You can see a list of members to track who purchased the membership
You can use Quick Charge to manually add the fee to accounts that haven't purchased it
Cons:
Customers aren't required to purchase it, so some may skip it
How to set it up:
Click here to set up a membership
(Optional) Use the Company Announcement Banner in your settings to remind customers to purchase the membership
💡 If customers haven't purchased the membership, you can use Quick Charge to manually charge it to their account.
⚡ Quick Charge
Learn how to manually charge registration fees to customer accounts. Use Quick Charge to manually charge an amount or membership directly to a customer's card on file.
Pros:
You control exactly who gets charged, when, and how much
Simple for customers since it charges directly to their card on file
Cons:
This is entirely manual — you manage each charge individually
🎯 Adding Fees and Add-Ons to Activities
Click here to learn how to add optional add-ons, required fees, and extended service options to scheduled activities.
Click here to learn how to add optional add-ons, required fees, and extended service options to scheduled activities.
In addition to registration fees, you can charge customers for add-ons and additional services on a per-activity basis. These fees are charged per child during the activity booking flow.
Overview of Activity Fee Types
Required fees — Automatically charged once per order of an activity. Customers cannot opt out.
Optional add-ons — Customers choose whether to pay (e.g., t-shirts, art kits, extra materials). Charged per order.
Extended services — Customers select during checkout if they need the service (e.g., early drop-off, extended day, after-school pickup). Required if selected, charged per order.
How to Add Fees to a Scheduled Activity
Follow these steps to add fees, add-ons, and extended services to an existing scheduled activity.
For Existing Activities:
Navigate to Schedules, then select Semester or Camp/Event, depending on the type of scheduled activity
Find the Scheduled activity timeframe and expand it using the ^ icon on the left side of the Schedule Container
Locate the activity within that Schedule Container and click the pencil icon by the activity name to open the editor
Select 3. Add-ons, which can be found towards the top right of the page
Scroll down to review multiple options like:
Extended day
After-school pick-up
Early drop-off
Optional add-ons (custom)
Required fees (custom)
If you select optional add-ons or required fees, you'll see the option to name the fee. This name will display to your customer when they're purchasing the activity
Save your changes
For New Activities:
If you're setting up a new activity, the process above will be used during step 3 of the scheduling process.
Fee Charging Details
Important details about how fees are charged:
Optional add-ons: Customers can choose whether or not to pay for that add-on
Required fees: Automatically charged once per order of an activity (not per child)
Extended services: Customers must select these during checkout if they need them; then required to pay if selected
💡For early drop-off, extended day, and after-school pickup, customers will be required to pay the fee if they select that add-on during checkout.
🧮 Quick Fee Comparison
Use this table to quickly find the right fee method for your needs:
Fee Type | Best For | Charged | Automatic? | Customer Choice? |
Required Fee (Per Activity) | Per-class charges | Per signup | Yes | No |
Optional Add-On | One-time annual fee | Per signup | No | Yes |
Custom Booking Fee | Transaction/processing fees | Per order | Yes | No |
Membership (Members Only) | Required registration fee | Once (at membership purchase) | Yes | No (membership required) |
Membership (Flexible) | Optional registration fee | Once (at membership purchase) | No | Yes |
Quick Charge | Manual/override charges | Per charge | No | No |
❓ Frequently Asked Questions (FAQs)
Find answers to common questions or additional details that may not be covered in the main instructions.
What's the difference between a required fee and an optional add-on?
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A required fee automatically charges every time someone signs up for a program. An optional add-on lets customers choose whether to pay the fee, giving them control over the charge. Required fees are simpler but charge repeatedly; optional add-ons are flexible but require customers to actively select them.
How do I handle registration fees if siblings are signing up?
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It depends on which method you choose. With a required fee, each sibling is charged separately. With a custom fee or membership per order, there's typically one fee per order (not per sibling). Optional add-ons charge per sibling if they sign up for the same class. For family-level registration fees, memberships with family-based billing are usually the best option.
Can I charge a registration fee once per year instead of per class?
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Yes. An optional add-on is ideal for once-per-year fees since customers select it only once during signup for multiple classes. You can also use a membership with annual billing to achieve the same result. Just make sure to communicate clearly to customers that it's a one-time annual charge.
What if customers don't pay the registration fee?
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If you use an optional add-on, required fee, or flexible membership, some customers may not select or purchase it. Use an Add-on Report to track who paid, or use Quick Charge to manually apply the fee to accounts that missed it. If you use a members-only membership model, it's impossible for customers to sign up without paying first.
Can I use different registration fees for different programs?
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Yes. You can set different fees for different scheduled activities by adjusting the required fee, add-on amount, or membership price per program. However, if you use a global custom fee, it applies to all orders equally. Memberships can also be assigned to specific programs to control who accesses which classes.