The roster has two types you can choose while scheduling your activity. You can set either of these to your account default or customize them on the activity level.
Attendance Type
In this view, you will be able to mark whether a student is Absent or Present
Check in/Check out Type
This view is a multistep process where you can record the time when a student checks in, who checked in the student, and any additional notes. Once a student is checked in, you can then record the time the student is checked out, who checked the student out, and any additional notes.
Select Default Roster Type
Select a Default Roster Type to make sure every one of your rosters appears the same. Please note that changes will not affect activities that have already been created, even if they have sessions in the future. To make changes to existing activities, you'll need to do so at the activity level in advanced settings. To update your default roster type follow these steps:
Navigate to My Account > Settings
Find Default Roster Type
Select Attendance or Check in / Check out
If you select Check In / Check Out, you can also add Check In Forms
Note: When updating the default roster type, this will not impact any existing scheduled activities.
Add or Edit Check In Forms
You can add Check In Forms to your rosters. These forms and questions will appear on the check in modal of any scheduled activity with Check In/Check Out as the roster setting.
Instructors can use these to take notes and track information on an individual student basis. These forms can later be exported for record-keeping.
To add or edit a check in form, you will need to
Navigate to My Account > Settings
Find Default Roster Type
Select Check in / Check out
Select the Add Check In Form button
Next, you will add Check In Form Details
Add a Form Title, this will appear next to student's names on every roster
Add Options
Note that options are can be checked off or left blank by instructors.
Select or Change the Roster Display
If you want to change the ways rosters display on a one-by-one basis, you can do so at the activity level.
Log in to your Provider Portal. If you haven’t already, create an Activity and a Semester or Camp/Event time frame
On Step 1 of adding your Activity to your Semester or Camp/Event time frame, scroll down to Advanced Settings to view the Attendance options
Select Check in / Check out
Click Save
To Check a Student In and Out
Go to Upcoming and click on a class to open the roster
If the Check In & Check Out feature is enabled, you will see the option to check a student in
Select the Check In button
In the popup, record the name of the person dropping the student off, make sure to acknowledge check in questions with a checkmark, and add any optional notes
Click Confirm
On the roster, you can view the date and time at which the student was checked in as well as the person who dropped off the student
To Check a Student Out
When the student is being picked up, select the Check Out button
In the popup, record the name of the person picking the student up and add any optional notes
Click Confirm
You can now view these details on the roster